SportsEngine HQ Roadmap: Step 7 – Set Up and Support Your Coaching Team

You’ve planned your program and mapped out your teams—now it’s time to staff them! In Step 7 of the SportsEngine HQ Roadmap to Success, we’ll guide you through setting up your coaching team. Whether your organization depends on volunteers or paid staff, it’s important to have a structured process for recruiting, registering, and supporting coaches.

A well-prepared coaching team is the foundation for a successful season. Let’s discuss how to prepare your staff and ensure they’re equipped to support your athletes.

Steps to Set Up Your Coaching Team

1. Build a Checklist

Start by outlining your requirements for coaches and staff:

1. Do coaches need specific certifications?
2. Are background checks or training necessary?
3. What documentation do you need to track?
    

• Pro Tip for Success: Post your checklist on your website so potential coaches know what’s expected.

2. Set Up Registrations and Screenings

The registration process for coaches is similar to athlete registration. Here’s how to get started:

1. Submit a Registration Request Form and select the registration type as Coach/Staff Signup.
2. Collect contact information and ask specific questions, such as:
   1. Which age group or skill level are they interested in coaching?
   2. What is their availability for practices and games?

If your organization is part of a National Governing Body, you may already have requirements for safety training and certifications. If not, SportsEngine HQ can help you request safety sessions and set up background checks to ensure compliance.

• Learn More: How to Request a Background Screening Registration >

3. Create a Coaches Web Page

Make it easy for your coaches to access important information by creating a dedicated web page. Include:

1. Details on coach registration and background screening.
2. Season rules and regulations.
3. Helpful resources and training guides.

Pro Tip: For new staff members, include links to the Help Center to help them navigate team management tools in SportsEngine HQ.

• Helpful Resource: Team Staff Help Center >

Wrap-Up Phase Two

Congratulations! You’ve completed Phase Two of the Roadmap to Success. Your season plan is in place, your website is updated, registration is open, and your coaching team is ready to go.

In Phase Three, we’ll cover registrations, execute your communications plan, and create program listings.

Let’s keep this roadmap rolling! 🚀

• Head to the next step >
• Go back to the Roadmap Homepage >